General Information

ALAO Procedures Manual General Information

Awards

Jay Ladd Distinguished Service Award Past Recipients

Year	Recipient
2021	Derek Zoladz
2020	Katy Kelly
2019	Carrie Girton
2018	Brian Gray
2017	Sue Polanka
2016	Julie Deardorff
2015	Karen Plummer
2014	Kathryn Venditti
2013	Don Appleby
2012	John J. Burke
2011	Diane Schrecker
2010	Alisa Mizikar
2009	Susan Scott
2008	Marcia Suter
2007	Betsy Blankenship
2006	Lois Szudy
2005	Ella Copeland
2004	Ximena Chrisagis
2003	Rob Withers
2002	Doug Morrison
2001	Alison Ricker
2000	Patricia Walker
1999	Greg Pronevitz
1998	Margy Kramer
1997	Sara Bushong
1996	Susan Phillips
1995	Julie Houston
1994	Kathy Wright
1993	Ann Allan
1992	Peri Switzer
1991	Linda Landis
1990	Sr. Deborah Harmeling
1989	Jay Ladd
1988	Charles Maurer
1987	Martha Laury
1986	Marian Winner
1985	Hannah McCauley
1984	Virginia Tiefel

This list is also available from the Jay Ladd Award page of the ALAO website.

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Program Committee

Annual Conference Planning Task List

Tasks to complete and Responsibilities to be assigned: (All are not necessarily in correct timeline order)

Recruit the conference planning committee
Select a theme for upcoming conference
- Review previous conference evaluations
Create upcoming conference flyer announcement for current year conference folders
Keynote Speaker selection and confirmation – (in the past the VP/Pres. Elect was the coordinator of this task)
- Travel arrangements for Keynote Speaker including pick up/return to airport/hotel/conference
- Gift for Keynote Speaker
Set conference planning committee meetings for year
Web Site
- Travel Directions to conference site and hotel location on web site
- Web site presentation submission form
Call for Proposals for Presentations and Poster Sessions – paper announcement and web site submission form
- Contact to receive proposals should be designated
- Deadlines for receiving proposals should be set
- Add to proposal form information about the Support Staff Presenter Grant
Poster Sessions contact person designated
Vendor Contact Person designated
- Vendor registration form and information to conference web site maintainer.
- Thank you notes to all vendors after conference
- Vendor evaluation form (previous year's form acceptable?)
- Responsible for getting vendor lunch selections (if applicable) to Registration Coordinators
Registration Coordinator(s) designated
- Registration form created (use examples from previous conference)
- Add to proposal form information about the Support Staff Presenter Grant
- Early bird registration deadline should be set to mid to late September
- Creates Name Tags for conference
- Creates final list of conference attendees for program
- Creates receipts for conference packets
- Contact the Treasurer for the spreadsheet that will help with membership verification as well as final accounting of conference charges and payments
Conference Evaluation form creator/Evaluation compiler designated.
- Send presenters' their evaluations
Local Arrangements contact person
- Hotels and parking and travel directions
At-Large Pinch Hitter
Giveaway contact person
- Researches giveaway product/prices
- In charge of ordering/getting them to conference site
Conference Program designer designated
AV Equipment/Technical Support coordinator – (try to get speaker's Power Point or other electronic files to load on a computer before the conference. Can prove difficult since some speaker's work on their presentation up to the conference date.)
Listserv Announcements
- All announcements to ALAO membership should go through the Membership Chair
- Make sure announcements go to all ALAO liaisons
- Follow checklist of listserv announcements for conference
Conference Door Prize Coordinator
- Responsible for getting door prizes
- How to award them during the conference
- List of winners, etc
Business Meeting Coordinator (VP/Pres. Elect responsibility)
Award Presentations Logistical Coordinator
Conference planners dinner organizer
- Selects restaurant
- Makes reservations for conference planning committee and Keynote Speaker dinner night before conference
Awards Contact Person
- Submits list of awardees for conference program
Support Staff Presenter Grant Contact Person
IG Coordinator responsible for the following:
- Notifying IG for information tables
- Notifying IG for presentations at conference
- Notifying IG for Support Staff Presenter Grant information
- IG Coordinator should send out reminder to other committees (i.e. Research/Publications; Government Relations Team, etc.) about possibility of having information table at conference.
Pre-conference Organizer or contact person with organizing body, if applicable
Next conference site selection
- Sub-committee should be selected to research and offer recommendation to entire conference planning committee
- Check dates of Charleston (SC) Library Acquisitions conference and other library-related conferences.
- Check dates of OSU Home football games (if conference will be located in Central Ohio)
Review conference folder checklist to make sure everything is included. (In the past, flyers have been included that are of interest to ALAO conference attendees, such as OHIONET workshops, scholarship opportunities, etc.)
Student Volunteer Help Coordinator
Photographers at Conference designated (good idea to have two individuals)
"Meet and Greet" Arrangements Coordinator
- Reception for night before conference for conference attendees staying at the conference hotel

2/2006

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Workshop Planning Guidelines

Any ALAO unit planning a meeting or other activity that requires funding must consult and/or complete the relevant form(s) listed here:

Workshop/Meeting Proposal Form [Excel file] updated 3/20/13
Activity Budget Proposal/Expense Report [Excel file] Use for any meeting, workshop or other activity requiring ALAO funding. Updated 3/20/13
Workshop Planning Checklist [.docx file] updated 11/09/2015

10/2014

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